Changing your PF and ESI consultant: how the takeover works

Signs it may be time for a change

PF (Provident Fund, also called EPF) gives your staff savings and a pension. ESI (Employees' State Insurance) gives your staff medical care, and pay when they can't work because of sickness, injury or maternity.

Both must be paid every month, by the 15th of the next month. So you need a way of working that suits your business.

Businesses change consultants for many reasons. Most are about what the business needs now. For example:

• Your business has grown. You now have more staff, or staff join and leave often. You want help every month.
• The rules changed in 2026. For example, the PF wage limit went up from ₹15,000 to ₹25,000 a month on 17 September 2026. You may want help with what changes for your staff. Read PF wage limit is now ₹25,000.
• You file PF and ESI yourself now. You want it done for you. Read Doing PF and ESI yourself, or getting it done: how to decide.

Before you change, talk to your current consultant. Tell them your plan and the month you want to change from. Check what your agreement with them says.

What we need from you

Call us. We ask a few questions about your business and your staff.

We tell you which documents we need when you call. Every business is different, so we don't use one fixed list.

We tell you how we access your PF and ESI accounts when you call.

After that, each month, you send us the salary details.

How the takeover works

1. Call us. We tell you if PF and ESI apply to your business.
2. We tell you which documents we need. You send them.
3. We set up your business and staff. New to PF or ESI? We register you first.
4. Each month, you send salary details and we file.
5. We email you the confirmation and challans (the payment slips).

We take over your filing once you share the documents we need.

We work by phone and email. We can visit you if needed, in Mangalore and Bangalore.

You can talk to us in English or Kannada, and we can help you in Hindi too.

Your first month with us

• You send the salary details. Send us each employee's days worked and pay for the month.
• We'll check who must be in PF and ESI. New staff are added if the rules cover them.
• New staff without a UAN. A UAN is their PF account number. New staff get their UAN with a quick face scan on the UMANG app. We guide them.
• New staff need an ESI number. Each employee in ESI needs an IP number (their ESI number). We create IP numbers on the ESIC portal. ESIC (the government ESI office) runs ESI.
• Mark the date when staff leave. Tell us when someone leaves, so their PF and ESI records stay right.
• We file your PF and ESI for the month. For PF, we file the ECR: the monthly list of each employee's wages and PF, sent to the PF office.
• You pay by the 15th. A challan is the PF/ESI payment slip. We get the payment slip (challan) ready in time, so you can pay by the 15th. Or send us the amount and we pay it.
• We email you the confirmation and challans. Keep them, month by month.

For the full monthly routine, read our Monthly PF and ESI checklist.

Keeping staff records right

Over the years, small errors can get into staff records. A name may be spelt differently, or a leaving date may be missing.

Here is what we help with, as part of our PF and ESI work:

• KYC updates and corrections. KYC is each employee's identity details in their PF or ESI record.
• Leaving dates. Mark the date when staff leave.
• Staff who change jobs or need their money. We help staff move their PF to a new job, or withdraw their PF money.
• Records. We keep your PF and ESI records in order.

Every case is different. If you find an error in an old record, call us to check.

About us

Our team has 6 people. We have team members in Bangalore, backed by our Mangaluru office. Our founder, Medu Thirumaleshwara Bhat, worked at EPFO (the government PF office) for 35 years. He taught us the PF rules. Read more about us.

See our PF monthly filing and ESI monthly filing services.